Invite teammates
Invite unlimited teammates to one brand or all your brands, with clear roles and shared owner credits.
Invite colleagues, freelancers or clients to work in your Pro brands with their own login. Every Pro plan includes unlimited teammates, and they don't need a paid plan of their own.
Why it helps
- People can help without you sharing your password.
- You decide exactly what each person can do: look, work, or also invite others.
- Billing, payment details and website passwords stay private to you.
- There's no fee per person.
Before you start
- You need a Pro plan (or Pro trial). Teammates aren't available in Simple.
- You must be the brand's owner or an Admin to invite people.
- Know the email address your teammate will sign in with. The invitation only works for that address.
Choose the right role
| What they can do | Viewer | Editor | Admin |
|---|---|---|---|
| View content, feeds & reports | Yes | Yes | Yes |
| Edit content & manage campaigns | Yes | Yes | |
| Run SEO & AI tracking tools | Yes | Yes | |
| Create & share client reports | Yes | Yes | |
| Publish & use shared credits | Yes | Yes | |
| Invite & manage Viewers and Editors | Yes |
Only the owner (the person who pays for the account) can invite or manage Admins, give access to all brands, see billing, manage website connections and their passwords, edit the Brand Kit, and use Ask outwrite.ai and MCP connections.
Editors and Admins can publish to your connected websites and spend your credits. Give those roles only to people you trust with both. They see what actions cost, but can't buy credits, change your plan or see payment details.
Invite someone
- Open the brand you want to share from the brand selector at the top of the sidebar.
- Open Account and settings → Workspace team (or select Manage workspace team in the brand selector).
- If you're the owner, choose Workspace access:
- This workspace: only the brand you're viewing. This is the default.
- All brand workspaces: every brand in your account, including brands you add later.
- Enter their email and choose Viewer, Editor or Admin.
- Select Create invite.
- In Invitation ready, select Copy and send the link to your teammate yourself, by email or chat. outwrite.ai does not email it for you.
To share a few specific brands, send a separate This workspace invitation from each one.
What your teammate does
- They open your link.
- They sign in, or create a free account, using the invited email address. That address must be confirmed.
- They select Accept invitation. Signed in with the wrong account? Use a different account signs them out.
Your brand then appears under Shared with you in their brand selector. With access to all your brands, they go to Your workspaces, which lists each one.
What happens next
- Invitation links expire after seven days. Pending invitations show Expires with a date, or Expired.
- New link creates a fresh link and replaces the old one. Revoke cancels a pending invitation.
- Teammates work in the same campaigns, feeds, articles, templates, SEO and tracking data as you. Their menu shows Campaigns, Feeds, Article style, Articles, AI Visibility, SEO Reports, SEO Agent and Existing Content, plus Workspace team for Admins.
- They can publish through your connected websites without ever seeing the connection passwords.
- Team activity · requests at the bottom of Workspace team records who did what.
How to tell it's working
| Where | What you see |
|---|---|
| Your Workspace team | Their email under Members, with their role and This workspace or All brand workspaces |
| Their brand selector | Your brand under Shared with you, with their role |
| Their shared workspace | A note saying either View-only access (Viewers) or that actions use your shared credits (Editors and Admins) |
| Their brand selector, if access stops | Access unavailable |
Change or remove access
- Change a role: open Workspace team and pick a new role next to their email. For someone with access to all brands, you're asked to confirm because the change applies to every brand.
- Remove someone: select the bin icon next to their email, then Remove access. Their saved content and any work already started stay in the brand. Work already queued may still finish under your saved settings.
- Admins can manage Viewers and Editors, but can't change other Admins, people with access to all brands, or their own role. Only the owner can.
Teammates can leave on their own with Leave workspace, or Leave all brand workspaces for all-brand access. They need a new invitation to come back. Removing all-brand access doesn't bring back any older single-brand access.
If the brand switches to Simple or the account loses Pro, shared access stops working. Memberships are kept, so access returns when the brand is back on Pro.
Common questions
Does adding teammates cost anything?
No. There's no seat fee, and inviting or managing people uses no credits. When a teammate runs paid work, it uses your shared credits at normal prices. Teammates don't add websites or credits to your plan.
Can a teammate see my other brands?
Not with This workspace access. They only see the brand you shared. All brand workspaces shows them every brand you own.
Why can't I choose Admin?
Only the owner can invite Admins. If you're an Admin yourself, you can invite Viewers and Editors; Admin isn't in your role list, and a note under the invite form explains why.
My teammate says the link doesn't work. What now?
Check that they signed in with the exact email you invited, that they have confirmed that email address, and that the link hasn't expired. If in doubt, select New link and send the new one.
Is there a limit on teammates?
No limit on accepted teammates. There is a limit on how many invitations can be pending at once, to prevent misuse. If you reach it, you'll see Revoke unused invitations before adding more.
